The thing about office printers is that there is so many to choose from! There are scores of brands, models and features. If you don’t know what you want, you could spend hours, if not days, trying to figure out which one is the best one for you!
As you’ve never had a laser printer before, there are a few points you need to consider before parting with your money. By following the tips and information in this guide, you’ll have the knowledge to make the right buying decision! Here is what you need to know:
What computers do you and your colleagues use?
People go online and run productivity software on various computer platforms these days. The desktop PC has made way for mobile devices like Ultrabooks, tablets and even smartphones.
Mobile devices help us be productive when we’re away from the office. The reason I’m asking about the systems you use is simple. You and your colleagues might print stuff from some of these mobile devices. In such cases, you’ll need a laser printer that offers wireless printing facilities.
What will you be printing?
There are scores of laser printers on the market. Each of those printers excels at one or more things. You need to choose a printer that offers the best facilities for the type of printing you do.
For instance, let’s say that you only print out text documents. And there’s no need for them to be in colour. It makes sense to buy a standard monochrome laser printer. Just make sure that it offers a high PPM (pages per minute) rate.
If you have to print out several pages at a time, the last thing you want to do is hang around the printer and wait ages for your printouts! There are plenty of devices such as this Konica Minolta laser printer that will offer speedy printouts.
Should colour be a requirement, the good news is those laser printers no longer cost a fortune. Be sure to choose a colour laser printer that offers high yields from the toner cartridges used.
Buying vs. Leasing
Do you have a need for a heavy-duty laser printer? If so, one thing you will know is that the printer will cost a lot to buy.
For that reason, some organisations prefer to lease such laser printers. Contract deals offer some benefits over “bought outright” models. For example, support is only a phone call away if your printer stops working.
You can negotiate a discounted rate on consumables like toner and paper. And you’ll always get an upgrade to the next best model.
In some office environments, size matters. Do you and your colleagues work in a small office? If so, space will be at a premium. When you look for laser printers, be sure to make a note of their dimensions.
Check that the printer you want will fit into the gap where it will spend its working life. The last thing you want to do is buy a printer that’s too big for your office! I hope you’ve found these tips useful today.